Comprehensive Feature Set

Everything an enterprise needs to capture, manage, secure, and dispose of information in compliance with local and global standards.

Dockria EDMS features overview interface screenshot

Secure Encrypted Storage

Bank-grade encryption at rest and in transit. Every file is hashed for independently verifiable document integrity.

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Automated Workflows

Visual workflow designer to route documents through custom approval chains, with state-based access control.

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Electronic Signatures

Support for drawn, typed, and cryptographic signatures. Request signatures from external parties seamlessly.

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25+ Compliance Frameworks

Built-in controls for KDPA, GDPR, ISO 27001, SEC 17a-4, and more. WORM protection for immutable records.

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Powerful Full-Text Search

OCR integration automatically makes scanned PDFs searchable. Save complex metadata filters as custom views.

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Granular Role-Based Access

Control viewing, editing, deleting, and sharing permissions at the document class or specific property level.

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Complete Audit Trail

Immutable logging of every user action: who viewed, downloaded, or edited a document, with exact timestamps.

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Legacy System Migration

Robust bulk import tools to migrate data seamlessly from legacy systems like PinPoint, M-Files, or OpenText.

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White-Label Branding

Customize the interface with your organization's logo, brand colors, and specialized document class structures.

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Mobile-Responsive Access

Access your critical documents securely from any device. The entire UI adapts perfectly to phones and tablets.

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Email & Hot Folder Ingestion

Automatically pull documents from monitored email inboxes or network folders directly into specific classifications.

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Records Management

Enforce document lifecycles with automated retention policies to archive or securely destroy old records.

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eDiscovery & Legal Holds

Instantly suspend disposition policies on specific documents or custodians during litigation or investigations.

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Privacy Management

Dedicated modules for logging Data Breaches, tracking Consent, and managing Data Subject Access Requests (DSAR).

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Scheduled Reports

Gain insights into system usage, pending workflows, and compliance status with automated dashboard reporting.

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Real-Time Notifications

Never miss an approval. Receive in-app and email notifications when a document requires your attention.

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External Forms

Build branded data-collection forms for external parties with drag-and-drop ease, file uploads, conditional logic, and secure sharing.

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PDF Operations

Add, delete, merge, and split PDF pages directly within the platform, no third-party tools required.

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Document Annotations

Mark up documents with highlights, text notes, drawings, shapes, stamps, and text insertion, then share annotations externally.

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Document Comparison

Compare document versions or different documents side by side with visual diff highlighting and synchronised scrolling.

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Secure Document Sharing

Share documents internally or externally via secure links with password protection, expiry dates, and download limits.

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Version Control & Checkout

Full version history with visual timeline, checkout locking, version labels, and one-click restore for any previous version.

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Document Relationships

Link related documents with six relationship types and automatic rules. Pull metadata values from linked documents with lookup properties.

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Document Templates

Launch new documents from pre-configured templates linked to document classes with metadata already selected.

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Custom Views & Saved Searches

Save complex search filters as reusable views with hierarchical grouping. Share views across teams for department-specific dashboards.

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Security Monitoring & Alerts

Track failed logins, account lockouts, and suspicious activity in real time with configurable alert rules and incident response workflows.

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Webhooks & API Integration

Connect Dockria to external systems with event-driven webhooks and programmatic API access with scoped permissions.

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AI-Powered Metadata Extraction

Intelligent extraction and classification of document metadata with human-in-the-loop review. AI suggests, your team approves.

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Document Collaboration & Comments

Discussions stay attached to the document, never lost in email or chat. Resolved-vs-active states and a complete comment audit trail.

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Multi-Factor Authentication

Optional second-factor verification at sign-in and on signing actions. Per-user enforcement for high-risk roles. Adheres to KDPA, ISO 27001 and NIST identity guidance.

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PHI & PII Sensitivity Labels

Mark document classes as sensitive (PHI, PII, confidential), restrict access automatically, and surface the classification clearly in the user interface.

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Install Dockria as an App

Install Dockria like a native app on phone or laptop. Fast launch from the home screen, works on any modern device, full security maintained, no app-store hurdles.

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Production Sets & Bates Numbering

Assemble matter-specific production sets, apply automatic sequential numbering on every page, and export a finalised bundle for opposing counsel, with a full audit trail.

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Metadata Management & Classification

Define custom document classes and properties, organise them in a parent–child hierarchy, and auto-generate consistent document titles.

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WhatsApp Notifications

Receive task, signature, and shared-link alerts over WhatsApp in addition to email, ideal when you're on the move.

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WORM Protection (Immutable Records)

Write Once Read Many storage makes records permanently immutable once declared, no edits, versions, or deletions.

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In-Browser Document Viewer

View PDFs, images, and Office files directly in the browser, no downloads, with status badges and a full toolbar.

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Check-out & Check-in

Lock a document while you work on it so no one can make conflicting edits, then check it back in as a new version.

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External Signing

Let people outside your organisation sign documents securely, no account or login required.

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Signature Trust Levels & Evidence

Every signature carries a trust level and a complete evidence record, verifiable independently by anyone.

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Network Access Control

Restrict sign-in and integration access to approved IP ranges, so the platform is reachable only from trusted networks.

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Access Reviews & Certification

Run periodic certification campaigns so reviewers confirm or revoke each user's access, enforcing least privilege.

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See these features in action for your industry

Legal Healthcare Finance Government Manufacturing Compliance Frameworks