Comprehensive Feature Set

Explore tools to organise documents, manage reviews and control access. Choose the features your team needs and check them in a demo.

Dockria EDMS features overview interface screenshot

Existing interface image for orientation. Framework names, status labels and stamps are not compliance certifications or proof of a tested deployment. Check the current descriptions and configuration limits.

Controlled Document Storage

Store files and their versions with access rules. Security also depends on how your system is set up.

Automated Workflows

Choose review steps, assign approvers and set who can act at each stage.

Electronic Signatures

Request drawn or typed signatures and check the evidence recorded with them. Legal requirements need separate review.

Controls for Compliance Review

Use access rules, activity records and retention settings to support your policies—not to guarantee compliance.

Powerful Full-Text Search

Find files by their details and available text. Find image-only scans by the details entered for them.

Granular Role-Based Access

Choose who can open, edit, delete or share documents and individual fields.

Tamper-Evident Audit Records

Review and export available activity records. Check for signs that audit logs have been changed.

Legacy System Migration

Test imports with sample files, details and access rules before moving your records.

White-Label Branding

Use your logo and colours, with document categories that fit your team.

Mobile-Responsive Access

Test document access on your team's phones and tablets, including sign-in and access rules.

Email & Hot Folder Ingestion

Import documents from connected email inboxes or shared folders using rules your team sets up.

Records Management

Set how long to keep records. Holds and other protections determine which records can be deleted.

eDiscovery & Legal Holds

Put documents on legal hold to block supported changes and retention actions.

Privacy Management

Check access, retention and activity records as part of your privacy work. Confirm any tools needed to handle people's rights requests.

Scheduled Reports

Use available reports to review document activity and work awaiting a decision.

Real-Time Notifications

Get alerts when documents need attention. Channels and delivery depend on your setup.

External Forms

Build branded data-collection forms for external parties with drag-and-drop ease, file uploads, conditional logic, and secure sharing.

PDF Operations

Add, delete, merge, and split PDF pages directly within the platform, no third-party tools required.

Document Annotations

Mark up documents with highlights, text notes, drawings, shapes, stamps, and text insertion, then share annotations externally.

Document Comparison

Compare files side by side, highlight differences and scroll through them together.

Secure Document Sharing

Share documents internally or externally via secure links with password protection, expiry dates, and download limits.

Version Control & Checkout

Review earlier versions and manage edits. Access, locks and record protections affect what you can restore.

Document Relationships

Link related documents with six relationship types and automatic rules. Pull metadata values from linked documents with lookup properties.

Document Templates

Start with a reusable template, document category and fields already set up.

Custom Views & Saved Searches

Save useful search filters and reopen them as a view. Share views with your team.

Security Monitoring & Alerts

Check recorded security events and test alerts alongside your incident-response plan.

Webhooks & API Integration

Connect other systems through an API or event alerts called webhooks, with access rules for each connection.

AI-Powered Metadata Extraction

Let AI suggest document categories and details for review or automatic acceptance under your rules.

Document Collaboration & Comments

Evaluate document-linked discussions and review available activity. Permanent or exhaustive comment history is not established.

Multi-Factor Authentication

Optional second-factor sign-in, per-user configuration and a one-time email code fallback for document accounts.

PHI & PII Sensitivity Labels

Use sensitivity classifications alongside explicitly configured permissions. A label alone is not proof of restricted access.

Install Dockria as an App

Evaluate home-screen installation where supported by your browser. Compatibility and security require testing.

Production Sets & Bates Numbering

Evaluate production-set assembly, page numbering and export requirements for your matter; complete production logging is not established.

Metadata Management & Classification

Define custom document classes and properties, organise them in a parent–child hierarchy, and auto-generate consistent document titles.

WhatsApp Notifications

Receive task, signature, and shared-link alerts over WhatsApp in addition to email, ideal when you're on the move.

WORM & Record Protection Controls

Application-level record protections restrict supported changes. They are not proof of certified immutable storage.

In-Browser Document Viewer

View PDFs, images, and Office files directly in the browser, no downloads, with status badges and a full toolbar.

Check-out & Check-in

Lock a document while you work on it so no one can make conflicting edits, then check it back in as a new version.

External Signing

Let people outside your organisation sign documents securely, no account or login required.

Signature Trust Levels & Evidence

Review signature evidence classifications, signing context and verification records without treating them as legal certification.

Network Access Control

Restrict sign-in and integration access to approved IP ranges, so the platform is reachable only from trusted networks.

Access Reviews & Certification

Run periodic certification campaigns so reviewers confirm or revoke each user's access, enforcing least privilege.

See these features in action for your industry

Legal Healthcare Finance Government Manufacturing Compliance Frameworks

Built in Kenya • Document controls for your policiesDomino Systems LimitedWestlands, Nairobi