Granular Role-Based Access Control
Choose who can view, edit, delete or share documents. Set access rules for document categories, folders and individual fields, then check that they work for each team.
Existing interface image for orientation only. Framework names, status labels and signature stamps do not establish certification, legal conformity or a tested deployment. Use the qualified feature descriptions below.
How it works and what to check
Not everyone in your organisation should have access to every document. Salary records should be visible only to HR and finance. Legal case files must be restricted to authorised attorneys. Patient health records require access limited to treating clinicians. Dockria's role-based access control makes these restrictions effortless to implement and enforce.
Dockria goes beyond simple folder-level permissions. You can control access at the document class level, meaning different types of documents (contracts, invoices, personnel files) can have completely different permission structures. You can even restrict access to individual metadata properties, for example, allowing a user to see a contract exists but hiding the financial terms.
Configure roles and permissions for supported actions, then verify effective access. Test changes across active sessions and deployment nodes rather than assuming immediate platform-wide propagation.
Available audit records can support access investigations. Verify the specific events, retention and revocation behaviour your organisation requires; universal logging and immediate revocation across all sessions were not established.
Key Benefits
Document-Class Permissions
Set different access rules for different document types (contracts, invoices, HR files, and more) each with their own permission structure.
Property-Level Control
Restrict access to individual metadata fields, allowing users to see that a document exists without accessing sensitive details.
Custom Security Roles
Create roles that match your organisational structure with fine-grained control over view, edit, delete, share, and annotate permissions.
Permission-Change Evaluation
Verify effective permissions and revocation across active sessions after changes; immediate propagation is not established.
Industry Use Cases
Evaluate class and document permissions for restricted administrative records; this does not establish HIPAA or KDPA compliance.
Configure access for matter documents; complete ethical-wall or conflict-checking functionality is not established.
Banks restrict access to customer financial records based on department, branch, and seniority level.
Government agencies classify documents by security level and restrict access based on clearance and departmental need.
Related Features
Practical Kenyan records guides
See it in an illustrative workflow
See How This Feature Applies to Your Industry
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