Search Available Text & Document Metadata
Find files by their details, such as a reference or category, and by text already stored in the file. You only see results you can access. Image-only scans do not automatically become searchable.
Existing interface image for orientation only. Framework names, status labels and signature stamps do not establish certification, legal conformity or a tested deployment. Use the qualified feature descriptions below.
How it works and what to check
Dockria supports search and filtering across permitted documents using titles, structured metadata and available extracted text. Results depend on permissions, populated fields and successful processing; no response-time or repository-size guarantee is implied.
The assessed processing path extracts existing embedded digital text only. Image/raster OCR has been removed, so an image-only PDF may yield no text. Extraction is page-limited (25 pages by default, with a configured upper bound of 100 in the assessed worker). AI vision may assist classification or metadata extraction where configured, but that is not a full-text transcription service.
Advanced metadata filtering lets you narrow results by document type, date range, author, department, classification, and any custom properties your organisation defines. Save these complex filter combinations as custom views that your team can reuse with a single click, eliminating repetitive searches.
Use representative digital PDFs and image-only scans during evaluation. Check both successful extraction and no-text or failure states, and confirm that metadata provides a retrieval route for scans.
Key Benefits
Permission-Aware Search
Search documents within your applicable access permissions; performance depends on your deployment and query.
Digital Text Extraction
Search available embedded text after successful extraction. Image-only scans require metadata rather than raster OCR.
Custom Views
Save complex filter combinations as reusable views that your entire team can access with a single click.
Metadata Filtering
Narrow results by document type, date, author, department, status, and any custom properties you define.
Industry Use Cases
Paralegals search through thousands of case files, contracts, and court filings to find specific clauses or references instantly.
Auditors locate specific transaction records, invoices, or compliance documents across years of financial data.
Public servants find citizen correspondence, policy documents, and archived records without manual file searches.
Medical records officers quickly retrieve patient files, lab results, and historical treatment records.
Related Features
Practical Kenyan records guides
See it in an illustrative workflow
See How This Feature Applies to Your Industry
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