Document Management for Universities & Education in Kenya
Keep student-file documents together, send transcript requests for review and track changes to accreditation evidence. Dockria does not generate transcripts.
Request a DemoStudent Records Lifecycle
Capture admission letters, KCSE certificates, ID copies, fee receipts, and continuous assessment records in a single, searchable student file from application through graduation.
Accreditation Evidence
Keep CUE, TVETA, KNQA and professional body accreditation evidence organised, versioned and retrievable by authorised staff.
Transcript-Request Review
Route transcript-request supporting documents through configured review with assigned reviewers and a tamper-evident audit trail. Dockria does not generate transcripts.
Illustrative education scenario
Review a transcript request
Keep a sample transcript request and its supporting documents together for the registry team to review.
Steps
- 1Upload the sample request PDF.
- 2Enter the request reference and document category.
- 3Start the configured review.
- 4Reviewer checks the documents and required details.
- 5Reviewer chooses Approve or Reject.
- 6Authorised readers retrieve the reviewed documents and history.
Who is involved
- Registry submitter
- Assigned reviewer
- Authorised records reader
What your team sets up first
- A request category with required fields
- A made-up request reference
- Review steps and access groups set up by your team
Separate path, not part of the steps above
If something goes wrong
Incomplete supporting evidence is rejected. The submitter corrects the package and starts a new review.
What you have at the end
The request, its details and a record of the review stay together.
What this example does not do
Dockria does not generate transcripts, hold grades or enrolment data, synchronise with student systems or verify student identity in this example.
Built for the realities of Kenyan institutions
Controls for student data handling
Use privacy tools, access permissions and configurable retention to support your Kenya Data Protection Act, 2019 processes for student data.
Senate, faculty, and registry workflows
Route exam papers, mark sheets, thesis approvals, and disciplinary cases through the right approvers with full version history.
Research and institutional repository
Store theses, dissertations, journal submissions, and grant documentation with permission controls for supervisors, examiners, and external reviewers.
Bulk digitization of legacy archives
Import scanned archives with structured metadata. Scans without an embedded text layer are found by their metadata, not by full-text search.