Eliminate Manual Bottlenecks. Automate Everything.

Manual document routing costs Kenyan organisations thousands of hours every year. Documents sit on desks waiting for signatures, approvals are delayed because the right person is travelling, and there is no visibility into where a document is in the process. Dockria's Automated Workflows eliminate these bottlenecks entirely.

With the visual workflow designer, you can create custom approval chains that match your existing business processes. Define multi-step sequences with conditional branching, parallel approvals, escalation rules, and automatic notifications. Documents move through the pipeline without manual intervention, and every stakeholder is notified exactly when their input is needed.

State-based access control means that a document's permissions change automatically as it progresses through a workflow. A draft purchase order might be editable by the requester, read-only for the finance reviewer, and locked once approved. These transitions happen automatically, reducing the risk of unauthorised modifications.

From purchase order approvals and contract reviews to leave requests and compliance sign-offs, Dockria's workflow engine adapts to any business process. Organisations across Kenya use it to reduce approval times from weeks to hours, improve accountability, and create a complete audit trail of every decision.

Approval stages are highly configurable. For each stage you can choose the quorum that has to be met before the workflow advances — Any One approver, All approvers, or a Specific Number such as two out of four — so the rules of decision-making are encoded directly into the process. Every stage can also specify its signature requirement mode, controlling whether approvers simply click an approve button or must apply a formal electronic signature, and at which trust level, before their decision is recorded.

Real organisations have to keep moving when key people are away. Substitute signing lets approvers nominate a delegate to act on their behalf during leave or absence, with full audit logging of who signed for whom and under what authority — so workflows continue without piling up in empty inboxes. Workflows can also wait on the wider document network: a transition can be configured to hold until a related document reaches a specific state, such as a contract waiting for its supporting due-diligence report to be approved before it can be signed.