Document Management for Government & Public Sector
Register incoming letters, send them to reviewers and organise records by category. Use your approved rules to decide how long each kind of record stays.
Request a DemoYour Classification Scheme
Configure document classes and metadata to reflect the classification your records officers have agreed under Kenya National Archives guidance.
Official File Plans
Build hierarchical file plans and configure retention policies and record states. Legal periods are your choice, not advice from the software.
Approval Automation
Replace paper memo routing with configured review workflows that assign work and record each decision.
Illustrative government scenario
Correspondence registration and review
Register incoming correspondence and route it for review.
Steps
- 1Upload a sample incoming letter.
- 2Record its reference, date and subject.
- 3Name the file using your team's rule.
- 4Start the review workflow.
- 5Reviewer records a decision.
- 6Retrieve the registered correspondence and its history.
Who is involved
- Registry officer
- Assigned reviewer
- Records officer
What your team sets up first
- A correspondence category with reference, date and subject fields
- A file-naming rule
- Review steps set up by your team
Separate path, not part of the steps above
If something goes wrong
Correct wrong details before starting the review. Changes during review need a correction step that your team has set up for that purpose.
What you have at the end
Indexed correspondence with recorded processing history.
What this example does not do
Not a statutory public-records regime, public-disclosure portal or approved retention schedule. Any later lifecycle action needs records-management permission.